When locating an email by date, use the search bar at the top of the Gmail dashboard. Simply enter the relevant text/numbers and press Enter.

Locating an email before or after a certain date

In the following examples:

• YYYY = Year (e.g. 2020)
• MM = Month (e.g. 01)
• DD = Day (e.g. 23)

To locate emails received before a certain date, type into the search bar Before:YYYY/MM/DD and press Enter.

So, for example, if you want to search for emails received before January 17th, 2015, then type:

To locate emails received after a certain date, type into the search bar After:YYYY/MM/DD and press Enter.

For instance, if you want to search for emails that were received after January 1st, 2020, type:

Locating an email between two dates

Gmail also lets you locate emails that were received during a particular period by combining After and Before conditions in the advanced search function.

So, if you want to locate an email sent between January 1st, 2020 and January 3rd, 2020, type:

Locating an email that’s older or newer than a certain time period

In the following examples:

• Older_than looks for emails older than the specified days, months or years.
• Newer_than searches for emails newer than the specified days, months or years.
• D, M, Y denotes the day, month or year.

To find an email received longer than 6 months ago, type:

To locate an email received within the last 2 years, type:

Combining “before” and “after” with “newer_than” and “older_than”

And finally, you can get even more granular by searching for emails that were sent after a specific date, but that are older than a certain number of days, months, or years.

So, if you want to find an email received after Feb 1st, 2017, but that’s older than 5 months old, type:

Narrowing down your date search with keywords

Once you’ve gotten used to using date-based search syntax, you can start including keywords to further narrow down your search.

So, for example, you want to locate an email between November and December 2019 that was about invoicing, type:

(Note that, in this example, the search is started at the end of October and ended at the start of January to capture the full date range).

Sometimes you don’t want to be disturbed by email notifications from the Microsoft Outlook app on your phone, such as when you are in a meeting at work. The sounds and the screen lighting up can be distracting.

You might not want work emails to bug you at weekends when you are supposed to be relaxing and you certainly don’t want to be pestered in the middle of the night by emails that can wait until the morning. A good night’s sleep is essential if you want to be productive the next day.

To stop email notifications on Outlook for Android:

Step 1: Open the Outlook app on your phone and tap the menu button with three dashes in the top left corner to open the sidebar. 

Step 2: Press the bell icon at the top.

Step 3: The Do not disturb screen is displayed and you can use the controls to choose when to display or hide email notifications.

Make sure the email account you want to set the do not disturb on is active. You can verify which email account is active by the title in the menu. 

Timed

• Until I turn it off is an indefinite do not disturb. All notifications from the Outlook client are silenced until you chose otherwise.
• For one hour silences Outlook for one hour. The time to the right of the selection lets you know when do not disturb will expire.
• Until tomorrow keeps do not disturb in place until 8 am the following day.

Scheduled

• During events allows you to silence Outlook notification during any busy time on your calendar. This can include both appointments and meetings. This is particularly useful if you want to automatically quiet your email during meetings.
• During work hours allows you to silence Outlook notifications during work hours.
• During weekends silences Outlook notifications from Friday 5 pm to Monday 8 am.