How to add a signature in Gmail

While it might not be necessary for personal emails or when you’re sharing funny cat videos with family members, a lot of Gmail users like to have an email signature for business reasons. Rather than typing out your phone number or contact information every time, Gmail will do all the legwork for you.

Since this isn’t a default option, you’ll need to head into your Gmail settings to add or change an existing Gmail signature.

Step 1: Launch your favorite browser and log into your Gmail account as you normally would.

Step 2: Next, click the cog icon in the upper-right corner of the screen and click See all settings from the drop-down menu.

 

Step 3: Under the General tab, scroll down until you see Signature. Click on the Create new button.

 

Step 4: In the dialogue box that pops up, enter a name for your new signature. Then you’ll be taken back to the Settings screen and a new text box will appear next to your signature’s name. Type your desired email signature into this text box.

 

Optional: Below the signature field, you’ll see a checkbox that allows you to add your signature before quoted text in email replies. This will make your signature more visible in email threads. It’s worth toggling on if you’re using your email for professional correspondences, or if you want your signature to remain visible in follow-up messages. This section below the signature field also contains two other drop down-menu options that allow you to choose if your signature shows up in new emails or in replies and forwarded emails. 

Step 5: After you’re satisfied with your signature, scroll to the bottom of the page and click the Save Changes button. That’s it! Your signature will now appear on all new messages and outgoing mail.